Company Background:
Industry: Manufacturing
Department: Finance and Accounting
Challenge: Manual Data Entry and Invoice Processing
Scenario:
This company has a finance department responsible for processing a high volume of invoices from suppliers. The process involves receiving invoices by email, manually entering invoice data into their ERP system, verifying the details, and then approving payments. This manual process is time-consuming, error-prone, and often leads to delays in payment processing.
RPA Implementation:
The finance department decided to implement RPA to streamline their invoice processing workflow. They approached us & here is how WE did it:
1. Identifying Repetitive Tasks: The finance team analyzed their existing processes and identified the repetitive and rule-based tasks within the invoice processing workflow.
2. Selecting RPA Tools: We evaluated various RPA software options and selected a suitable RPA tool that could integrate with their existing ERP system and handle the required tasks.
3. Designing RPA Bots: We created RPA bots to automate the tasks such as *Extracting invoice data from incoming emails and attachments.
*Entering the extracted data into the ERP system.
*Verifying the accuracy of the entered data by cross-referencing it with existing records.
*Flagging discrepancies for human review. Routing invoices for approval based on predefined rules.
4. Testing and Validation:
We thoroughly tested the RPA bots to ensure they performed the tasks accurately and efficiently. Any issues or errors were identified and resolved during this phase.
Follow-Up the results in next post…